FAQs

Frequently Asked Questions

Thank you for your interest in the 4th National Adaptation Forum! The following provides answers to some of the frequently asked questions about the logistics, registration, and sessions as well as general information about the National Adaptation Forum. If you do not find an answer to your question below, please contact us at info@nationaladaptationforum.org for additional information.

Location 

Call for Proposals

 

Registration

Travel Support

Sponsorship

Location 

When and where is the National Adaptation Forum?

When: The official Forum dates are Tuesday, April 23, 2019 through Thursday, April 25, 2019. The opening plenary will begin at 8:00 a.m. on Tuesday, April 23, 2019. We have negotiated post-Forum meeting space for Friday, April 26, 2019. These post-Forum meeting participants represent partners from all sectors of the adaptation community.

Where: The Forum venue is the Monona Terrace Convention Center, 1 John Nolen Dr, Madison, WI 53703 (608) 261-4000 .

Is the Monona Terrace Convention Center ADA compliant?

Yes, the Monona Terrace is committed to accommodating the needs of individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require special assistance, auxiliary aids, or other reasonable accommodations to participate in this event, please notify Forum organizers at info@nationaladaptationforum.org. Information regarding disabilities and special assistance will remain confidential.

What are the accommodations in Madison?

Forum Coordinators have negotiated group room rates for participants with two hotels in Madison, the Hilton Monona Terrace and the Madison Concourse Hotel and Governor’s Club. They are both located in the heart of Madison, within walking distance to the Monona Terrace and are conveniently located only 5 miles from Dane County Regional Airport. Please note that rooms and rates are limited and fill up quickly, so make your hotel reservation early! Learn more about how to make your reservations by visiting accommodations.

What is the deadline for booking a hotel?

To guarantee the prevailing government rate (limited rooms available) and or group room rate you must make your reservations by the cut-off date listed under the specific hotel instructions. Dates vary by hotel, so please make sure to confirm the cut-off date for your specific hotel. If you miss it, you will be subject to the hotels standard room rates and availability. Listed rates do not include gratuity, service charges, labor fees, applicable federal, state or local taxes or any other fees.

Is there public transportation from the airport to the hotel?

The Monona Terrace and hotels are located in the heart of Madison and are conveniently located only 5 miles from Dane County Regional Airport. Yes, there is public transportation from the airport. Learn more about the transportation options to and from the airport, and all around Madison by visiting the Transportation Tab on the National Adaptation Forum website.

I am bringing my family with me to Saint Paul. Will there be activities for them to enjoy during the conference?

Will child care be provided during the conference? The National Adaptation Forum does not have specific activities designed for guests or family members. However, there is plenty to see and do in Madison, and many venues are close to the conference site such as the Madison Children’s Museum. Contact your hotel concierge to help you plan activities and day trips during your stay, or click the Logistics tab on the National Adaptation Forum website for more information. The National Adaptation Forum does not provide childcare services during the conference. Attendees requiring assistance with childcare may contact their hotel concierge.

Call for Proposals 

Is there an extension to the Call for Proposals?

Yes, the Call for Proposals has had a ONE-TIME extension for all proposals types until September 4, 2018. 

If my session is not accepted will it be considered to be an oral presentation or poster?

All speakers in a symposia session if not accepted will be considered for an oral presentation or poster.

Registration 

When does registration open?

Online Registration:

  • Online registration begins September 2018.
  • Online registration ends April 22, 2019.

What does Forum registration include? 

  • Three days of admission to the National Adaptation Forum, with approximately 80 symposia and 30 working groups and trainings
  • National Adaptation Forum program and materials 
  • Two Plenary sessions
  • Access to over 50 adaptation exhibitors
  • Free Wi-Fi in the Monona Terrace Convention Center with ample networking space
  • During the National Adaptation Forum participants will receive daily buffet breakfast and lunch, beverage service all day, including coffee, tea, and water. EcoAdapt expressly reserves the right to change its food and beverage offerings at any time and for any reason
  • Forum Networking, Tools Café, and Poster Reception (April 23, 2019 at Monona Terrace Grand Ballroom)
  • National Adaptation Forum tools and resources presented will be available for participants to access on the Climate Adaptation Knowledge Exchange (CAKEx.org) within 30 days of the Forum.

Travel Support 

Will Travel Support be available in 2019 and if so how do I apply?

We are in the process of fundraising for travel support in 2019 - we can make no guarantees that there will be funding available and will share any updates as they become available. Travel support to attend the National Adaptation Forum (Forum) has traditionally been available in limited quantities due to a handful of generous sponsors and was awarded through a competitive review process. Eligible applicants included staff from government, tribal, non-profit organizations, community leaders, and university students working on or studying climate change adaptation. We are all in this together and need your help to secure this much valued support to attend the 2019 Forum. If you know of an adaptation partner interested in supporting participants through travel support please forward their information to: info@NationalAdaptationForum.org and we will reach out to them.

Sponsorship 

Become a Sponsor or Exhibitor today! Sponsorship of the National Adaptation Forum provides a unique, cost-effective opportunity to demonstrate your support of climate adaptation while showcasing your company, products and services to an unparalleled gathering of stakeholders. For more information, see the Sponsorship Prospectus or contact the conference organizers at info@nationaladaptationforum.org. Exhibit booths at the National Adaptation Forum provide a place to highlight an organization, present new products, and demonstrate tools. They also allows access to a broad community of those involved in climate adaptation, including government officials, NGOs, environmentally focused organizations, and professional associations.

All exhibit spaces will have access to electrical outlets, table space, and chairs. Booths are available in four sizes. For more information, see the exhibitor space floor plan (coming soon) or contact the conference organizers at info@nationaladaptationforum.org. Please note: If other payment method such as credit card needs to be utilized, there is an additional 2.2% processing fee that will be added to total. 

Can my group host a meeting at the Forum?

Yes, we are happy to report that once again the Forum organizers have negotiated post-Forum meeting space for Friday, April 26th from 7:30am-1:30PM. All other meeting needs such as (e.g., food and beverage, AV/IT services) must be provided by the host group. Due to the demand for post-Forum Friday meetings, we strongly encourage you to contact us at info@NationalAdaptationForum.org as soon as possible to discuss your needs and reserve your space today. The meeting space is limited and available on a first come-first served basis.