FAQs

Frequently Asked Questions

Thank you for your interest in the 3rd National Adaptation Forum! The following provides answers to some of the frequently asked questions about the logistics, registration, and sessions as well as general information about the National Adaptation Forum. If you do not find an answer to your question below, please contact us at info@nationaladaptationforum.org for additional information.

Location

Session Questions

Logistics

Registration

Travel Support

Proposal Questions

Sponsorship

When and where is the National Adaptation Forum?

When: The official Forum dates are Tuesday, May 9, 2017 through Thursday, May 11, 2017. The opening plenary will begin at 8:00 a.m. on Tuesday, May 9, 2017, however, we have also confirmed 20 pre-Forum meetings taking place on Monday, May 8, 2016. These pre-Forum meeting participants represent partners from all sectors of the adaptation community!

Where: The Forum venue is the Saint Paul RiverCentre, 175 West Kellogg Blvd., Saint Paul, MN 55102.

Is the Saint Paul RiverCentre ADA compliant?

Yes, the Saint Paul RiverCentre is committed to accommodating the needs of individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Learn more by visiting their website. If you require special assistance, auxilary aids, or other reasonable accomodations to participate in this event, please notify Forum organizers at info@nationaladaptationforum.org. Information regarding disabilities and special assistance will remain confidential.

What are the accommodations in Saint Paul?

Forum Coordinators have negotiated group room rates for participants with two hotels in Saint Paul, the InterCotinental and the Holiday Inn. Please note that rooms and rates are limited and fill up quickly, so make your hotel reservation early! Learn more about how to make your reservations by visiting accommodations.

Group Room Rate: To receive special group rates you must reference the group name: 2017 National Adaptation Forum.

Please note: To guarantee the prevailing government rate (limited rooms available) and or group room rate you must make your reservations by the cut-off date listed under the specific hotel instructions. Dates vary by hotel, so please make sure to confirm the cut-off date for your specific hotel. If you miss it, you will be subject to the hotels standard room rates and availability. Listed rates do not include gratuity, service charges, labor fees, applicable federal, state or local taxes or any other fees.

Are the InterContinental and Holiday Inn ADA compliant?

Yes, they are. If you require special assistance, auxiliary aids, or other requests, please notify the hotel where you are planning to stay to make arrangements. All arrangements must be made by the participant and all associated fees for additional assistance requested will be paid for by the participant.

Are the InterContinental and Holiday Inn environmentally responsible?

Both the InterContinental and Holiday Inn are part of the IHG Green Engage family of hotels.

I have an allergy or specific dietary restriction. Whom should I contact?

We will do our best to accommodate your dietary needs. Please contact the conference organizers at info@nationaladaptationforum.org before April 7, 2017 so we have ample time to make your needs known to the Forum catering organization.

Is there public transportation from the airport to the hotel?

Yes, there is public transportation from the airport. Learn more about the transportation options to and from the airport, and all around the Twin Cities by visiting the Transportation Tab on the National Adaptation Forum website.

I am bringing my family with me to Saint Paul. Will there be activities for them to enjoy during the conference?

Will child care be provided during the conference? The National Adaptation Forum does not have specific activities designed for guests or family members. However, there is plenty to see and do in Saint Paul, and many venues are close to the conference site such as the river trail along the Mississippi and the Science Museum of Minnesota. Contact your hotel concierge to help you plan activities and day trips during your stay, or click the Twin Cities Activities and Attractions tab on the National Adaptation Forum website for more information. The National Adaptation Forum does not provide childcare services during the conference. Attendees requiring assistance with childcare may contact their hotel concierge.

How do I update my session?

You can find instructions to update your session here

What is the deadline to update my session?

You must update your session by April 14 to be included in the online program.

What are the dimensions of my poster?

You can find poster instructions here. 

Where is the online program?

You can find the online program here.

What is the AV that will be available?

There will be a projector, screen, laptop, slide clickers, one microphone stationed at a podium, and one roving microphone.

What hotel should I stay at?

Forum coordinators have secured a limited number of rooms at the InterContinental and the Holiday Inn. All negotiated rates for the Holiday Inn have been reserved. Please see the InterContinental for best pricing.

What is the deadline for booking a hotel?

The cut-off date to make a reservation and receive the group rate is Wednesday April 19th, 2017. There are no exceptions! Reservation requests after the cut-off date may be based upon availability and at the Hotel's prevailing rates.

When does registration open?

Online Registration:

  • Online registration begins September 2016.
  • Online registration ends May 8, 2017.

Onsite Registration:

On-site registration is open at the RiverCentre Monday, May 8, 2017 from 9:00 AM - 5:30 PM

On-site registration is open at the RivereCentre Tuesday, May 9th through Thursday, May 11th, 2017 from 7:00 AM - 5:00 PM

What does Forum registration include? 

Services Included With Registration to National Adaptation Forum

Full Registration to the National Adaptation Forum

  • Three days of admission to the National Adaptation Forum, with approximately 70 symposia, 15 trainings, and 15 working groups;
  • Entrance to the Minnesota Climate Adaptation Conference (May 9, 2017);
  • National Adaptation Forum program and materials;
  • Opening and closing plenary sessions;
  • Five Working Group Sessions (Municipal Panel, Community Panel, Business Panel, Natural Resources Panel, and Holistic Adaptation Panel);
  • Access to over 50 adaptation exhibitors;
  • Free wi-fi in the RiverCentre Convention Center with a computer bar and networking space;
  • Daily buffet breakfast and lunch, including a morning snack at the venue; beverage service all day during the National Adaptation Forum, including coffee, tea, and water. EcoAdapt expressly reserves the right to change its food and beverage offerings at any time and for any reason;
  • Pre-Forum Meet and Greet (May 8, 2017 at InterContinental Hotel);
  • Forum Networking, Tools Café, and Poster Reception (May 9, 2017 at RiverCentre Grand Ballroom);

Registration only to the Minnesota Climate Adaptation Partnership Conference

  • One day admission to the National Adaptation Forum (May 9, 2017), with approximately 30 symposia;
  • Entrance to the Minnesota Climate Adaptation Conference (May 9, 2017);
  • National Adaptation Forum program and materials;
  • Opening plenary sessions;
  • Working Group Sessions occurring on May 9, 2017;
  • Access to over 50 adaptation exhibitors on May 9, 2017;
  • Free wi-fi in the RiverCentre Convention Center with a computer bar and networking space on May 9, 2017;
  • Buffet breakfast and lunch, including a morning snack at the venue; beverage service all day, including coffee, tea, and water on May 9, 2017. EcoAdapt expressly reserves the right to change its food and beverage offerings at any time and for any reason;
  • Pre-Forum Meet and Greet (May 8, 2017 at InterContinental Hotel);
  • Forum Networking, Tools Café, and Poster Reception (May 9, 2017 at RiverCentre Grand Ballroom);

I registered online, but I did not receive an email confirmation. How can I get a copy of my registration confirmation?

Please contact the Forum organizers at info@nationaladaptationforum.org for assistance.

Will I receive my registration materials in the mail?

Registration materials will not be mailed. They will be available for pick-up beginning 12:00 p.m. on Monday, May 8th at the Registration check-in desk in the Saint Paul RiverCentre.

If I am unable to attend the Forum, how do I cancel my registration?

You may cancel by contacting Forum organizers at info@nationaladaptationforum.org, please include your registration confirmation number.

If I cancel, will I receive a refund of my registration fee?

Participants will receive a refund of their registration less a $50.00 processing fee if a cancellation notice is received by 12:00 AM ET, Monday April 24, 2017No refunds will be given for cancellations made after that date.

I cannot attend the Forum. Can I send a colleague in my place?

Absolutely, substitutions are allowed with no fee and with written authorization of the registrant who is unable to attend and all registration information needed for the new registrant. Please be sure to scan and email the authorization to Forum Coordinators at info@nationaladaptationforum.org by Monday, May 1, 2017.

I am a member of the press. Do you offer a special press registration rate?

The National Adaptation Forum welcomes the professional editorial staff of print, online, and broadcast media. Complimentary registrations are extended to the "working media" with the same benefits as other full conference registrations. Other publication staff (non-editorial positions, such as advertising directors and advertising representatives) may attend by registering at the full conference rate. For more information, please contact info@nationaladaptationforum.org. If you applied for and received travel support - you are not eligible for an additional registration. 

Where is my travel offset donation going? 

This year’s beneficiary is the Mississippi Park Connection, an area nonprofit, collaborating with the City of Saint Paul Forestry Program and the Science Museum of Minnesota for a pre-forum gravel bed nursery-raised tree planting and reclaimed water adaptation project. Forum participants can volunteer for this event and also donate funds to cover the $5,000 still needed to make this project a reality. ($5.00 per person at 1000 guests would met this goal – please donate whatever amount you can). Learn more about the project here. 

Will Travel Support be available in 2017 and if so how do I apply?

TRAVEL SUPPORT IS NOW CLOSED

Travel support to attend the National Adaptation Forum (Forum) was available in limited quantities due to a handful of generous sponsors and was awarded through a competitive review process. Eligible applicants included staff from government, tribal, non-profit organizations, community leaders, and university students working on or studying climate change adaptation. 

Final recipients for Forum Travel Support were determined by a subset of the Planning Committee and contributing sponsors. Special consideration for Forum Travel Support was given to applicants that are presenting at the Forum, applicants who express a particular justification for how attendance will foster their ability to implement adaptation activities in their work, and from applicants representing underserved communities. If you were approved for Travel Support, we encourage you to work with other participants and share as many travel expenses as possible.

Important Dates: 

  • Itemized receipts for all travel expenses and complete travel reimbursement form must be received no later than June 30, 2017 to be eligible for reimbursement.

What is the timeline for the Call for Proposals? 

Our call for proposals for the Forum in 2017 is divided into two phases. Phase-one included the call for proposals for symposia, working groups and training sessions and opened August 8th and closed on October 14th. Phase-two includes our call for oral presentations, posters and adaptation decision tools for the Tools Cafe which opened on October 17, 2016 and will close on December 16, 2016. We have begun reviewing proposals from Phase-one and will begin review for Phase-two in late December and January 2017. Once we have selected all approved proposals we will notify presenters by mid January allowing ample time to make arrangements to attend the Forum. Don't miss your opportunity to submit today!

Will there will be the opportunity to add a presenter or swap a presenter out from those that we originally propose?

After you submit a proposal for a symposium presentation, you will have the flexibility to swap or add presenters. If you make these changes before March  31, 2017, we we be able to change the presenter's information in the printed program. After March 31, 2017, we will only be able to change the presenter's information in the online program.

How do I ship my materials to the Forum? 

If you choose to send your poster or any other materials to the Saint Paul RiverCentre, use the following information on your shipping label. Please note, to avoid any holding charges, items shipped can not arrive any earlier than 72 hours before the Forum.

Saint Paul RiverCentre
EcoAdapt 2017 National Adaptation Forum – ATT Brandon Tucker
310 Eagle Street
St. Paul, MN 55102 ​

You may also ship your poster or any materials you will be using for your presentation to the hotel where you will be staying. Check with the hotel to verify if there will be any holding costs associated with storing your poster(s) or materials. Any charges associated with storing or holding participant posters or presentation materials is the responsibility of the participant.

I am having an issue resetting my password, why is there a delay? 

If you are using an AOL email address, there can be significant delays (over 24 hours). 

Become a Sponsor or Exhibitor today! Sponsorship of the National Adaptation Forum provides a unique, cost-effective opportunity to demonstrate your support of climate adaptation while showcasing your company, products and services to an unparalleled gathering of stakeholders. For more information, see the Sponsorship Prospectus or contact the conference organizers at info@nationaladaptationforum.org.

Exhibit booths at the National Adaptation Forum provide a place to highlight an organization, present new products, and demonstrate tools. They also allows access to a broad community of those involved in climate adaptation, including government officials, NGOs, environmentally focused organizations, and professional associations. All exhibit spaces will have access to electrical outlets, table space, and chairs. Booths are available in four sizes. For more information, see the exhibitor space floor plan (coming soon) or contact the conference organizers at info@nationaladaptationforum.org.

Please note: If other payment method such as credit card needs to be utilized, there is an additional 2.2% processing fee that will be added to total.

How to register for the conference if you are a Sponsor or Exhibitor: After your Sponsorship/Exhibitor Booth has been processed, you will receive an email with a unique discount code and instructions to register online. If you have not yet received this email, please contact the conference organizers at info@nationaladaptationforum.org for assistance. 

Can my group host a meeting at the Forum?

Yes, we are happy to report that once again the Forum organizers have negotiated pre-Forum meeting space for Monday, May 8th. All other meeting needs such as (e.g., food and beverage, AV/IT services) must be provided by the host group. Due to the success of the first pre-Forum Monday meetings and subsequent Monday Meet and Greet, we strongly encourage you to contact WendyKay (WendyKay@EcoAdapt.org) as soon as possible to discuss your needs and reserve your space today. The meeting space is limited and available on a first come-first served basis.