Sponsor and Exhibitor Instructions

2017 Forum Sponsor Exhibitor Instructions

Exhibitor Booth details: If you need to update your name for the Exhibitor booth space or change table selections, please contact info@nationaladaptationforum.org to make those changes before 5:00 p.m. PT on Monday, April 10th. The information will be used for the Forum website program which will be released in April. No updates will be accepted after Monday, April 17th. Updates received after that date will still be accepted for the online program but will not be listed in the printed program.

Booth Location: Please review the attached Exhibitor Floor Plan to see your position in the concourse and your specific booth number. If you want to upgrade your booth prior to the Forum, please contact us at info@nationaladaptationforum.org no later than Monday April, 17th. 

Booth Amenities: All exhibit booths come with 8’ high background drape and 3’ high side drape, one (1) 4’ x 30” draped table or one (1) 6’ x 30’ draped table, two (2) chairs, one (1) wastebasket and one (1) ID sign and access to an electrical outlet. Please let us know what table size you would like no later than Monday April, 17th: info@nationaladaptationforum.org.

Booth Set-up: Monday, May 8th 7:00 a.m. – 5:00 p.m. and Tuesday, May 9th 7:00 a.m. – 8:00a.m. the concourse will be available for booth set-up.

Booth Take-down: Thursday May 11th 5:30 p.m. The National Adaptation Forum adjourns and the concourse closes. Between 5:30 p.m. and 6:30 p.m. all booth materials and signage must be removed from the concourse. Any items remaining after 6:30 p.m. will be recycled or otherwise disposed of.

Exhibit Schedule: The Exhibit hall will be open to participants throughout the Forum, however the optimal times to provide staff at your exhibit include: Tuesday - Thursday during breakfast, morning and afternoon breaks, and the Tuesday Evening Networking Poster and Tools Cafe’ Session.

  Monday, May 8th

 7:00 a.m. - 5:30 p.m.

 Booth Load-in

 Tuesday, May 9th

 7:00 a.m. - 8:00 a.m. 

 Booth Load-in

 8:00 a.m. - 11:00 a.m. 

 Opening Plenary followed by Municipal Plenary

 11:00 a.m. - 11:10 a.m.   

 Morning break/ Refreshments served in the concourse (sponsor break)

 11:10 a.m. - 12:40 a.m. 

 Minnesota Climate Adaptation Partnership Session 1

 11:10 a.m. - 12:40 a.m.

 Concurrent Session 1

 12:40 p.m. - 1:40 p.m.

 Lunch

 12:40 p.m. - 1:40 p.m.

 Community Luncheon

 1:40 p.m. - 2:40 p.m. 

 Community Plenary

 1:40 p.m. - 3:10 p.m.

 Minnesota Climate Adaptation Partnership Session 2

 2:40 p.m. - 2:50 p.m.   

 Afternoon break / Beverage service in the concourse

 2:50 p.m. - 4:20 p.m. 

 Concurrent Session 2

 3:30 p.m. - 5:00 p.m. 

 Minnesota Climate Adaptation Partnership Session 3

 4:20 p.m. - 4:30 p.m.

 Break / Beverage service served in the concourse 

 4:40 p.m. - 5:30 p.m.

 Concurrent Session 3

 5:30p.m.- 8:00  p.m.

 Evening Poster and Tools Café Reception     

 Wednesday, May 10th

 7:00 a.m. - 8:00 a.m. 

 Breakfast

 8:00 a.m. - 9:00 a.m. 

 Business Plenary

 9:10 a.m. - 10:40 a.m.

 Concurrent Session 4

 10:40 a.m. - 10:50 a.m.

 Morning break/ Refreshments served in the concourse (sponsor break)

 10:50 a.m. - 12:20 p.m.

 Concurrent Session 5 

 12:20 p.m. - 1:20 p.m.

 Lunch

 12:20 p.m. - 1:20 p.m. 

 Working Group Luncheon

 1:20 p.m. - 2:20 p.m.  

 Natural Resources Plenary

 2:20 p.m. - 2:30 p.m. 

 Afternoon break / Beverage service served in the concourse

 2:30 p.m. - 4:20 p.m.

 Working Groups and Trainings

 4:20 p.m. - 4:30 p.m. 

 Afternoon Break / Beverage service served in the concourse

 4:30 p.m. - 5:30 p.m. 

 Concurrent Session 6

 Thursday, May 11th

 7:00 a.m. - 8:00 a.m.

 Breakfast

 8:00 a.m. - 9:30 a.m.

 Concurrent Session 7

 9:30 a.m. - 9:40 a.m. 

 Morning break/ Beverages served in the concourse 

 9:40 a.m. - 11:10 a.m.

 Concurrent Session 8

 11:10 a.m. - 11:20 a.m. 

 Morning break / Refreshments served in the concourse (sponsor break)

 11:20 a.m. - 12:20 p.m.

 Holistic Plenary

 12:20 p.m. - 1:30 p.m.

 Lunch (Tribal Working Group and Lunch Sessions)

 1:20 p.m. - 2:50 p.m. 

 Concurrent Session 9

 2:50 p.m. - 3:00 p.m. 

 Afternoon Break / Beverages served in the concourse

 3:00 p.m. - 5:00 p.m.

 Working Groups and Trainings

 5:30 p.m. 

 National Adaptation Forum adjourns / concourse closes

 5:30 p.m. - 6:30 p.m.

 All booth materials and signage must be removed from the concourse.

 Any items remaining after 6:30 p.m. will be recycled or otherwise disposed of.

 

Shipping: If you choose to send your poster or any other materials to the Saint Paul RiverCentre, use the following information on your shipping label. Please note, to avoid any holding charges, items shipped can not arrive any earlier than 72 hours before the Forum.

Saint Paul RiverCentre
EcoAdapt 2017 National Adaptation Forum – ATT Brandon Tucker
310 Eagle Street
St. Paul, MN 55102 ​

You may also ship your poster or any materials you will be using for your presentation to the hotel where you will be staying. Check with the hotel to verify if there will be any holding costs associated with storing your poster(s) or materials. Any charges associated with storing or holding participant posters or presentation materials is the responsibility of the participant.

Be Social: The National Adaptation Forum (#NAF2017) is active on social media. Come join the conversations and get people excited about your exhibit:

  • Use #NAF2017 in social media when referencing the Forum
  • Like us on Facebook
  • Follow us on Twitter