Presenter Information

We are no longer accepting submissions.

How to Edit your Proposal

Note to presenters: the program has gone to print. If you make any updates to your abstract, it will be reflected in the mobile program, but not in the PDF/printed version of the program.

Click here to view or edit a previously submitted proposal

Instructions for Editing a Proposal

  1. Click on the link above to go to the abstract submission portal
  2. Click Edit Submission
  3. Enter in your submission ID (this was in your email confirmation from OpenConf) and the password you set up when submitting the proposal 

Session Formats and Presenter Expectations

General Breakout Room Format

All breakout rooms will be equipped with a laptop, projector, microphone, and wifi. There will be a dedicated volunteer in each room to time keep and troubleshoot any minor tech issues. In addition, there will be “floating” tech staff to help with larger issues that may arise.

Session organizers are responsible for bringing any additional materials that may be necessary (e.g., flip charts, post-it notes).

Symposium

90 minutes

Generally 3-6 speakers with 30 minutes for Q&A

  • Save time for audience Q&A
  • Try to make the session as interactive/engaging as possible

Oral Presentations

15 minutes (the entirety of this can be spent on the presentation, time does not need to be set aside for Q&A)

Generally 4-5 related oral presentations will be grouped together into a larger symposium (see section above for more information)

Poster Presentations

2.5 hours

  • The poster session will be held in the evening of Tuesday, October 25th in conjunction with the Tools Cafe and Margaret A. Davidson Networking Reception
  • Posters will remain up throughout the entire week
  • Posters must be removed no later than noon on Thursday, October 27th or they will be recycled
  • Posters can be at most 36 inches in length and 42 inches in height
  • We recommend at least a size 24 font
  • Presenters will be responsible for hanging and taking down their own posters; the Forum Team will provide thumb tacks for hanging 
  • Presenters should stand by their poster for at least one hour, but longer is recommended
  • Presenters will need to have their poster printed before the event

Tools Café

2.5 hours

  • The Tools Cafe will be held in the evening of Tuesday, October 25th in conjunction with the poster session and Margaret A. Davidson Networking Reception
  • 10 tables will be set up to accommodate the tools in the Tools Cafe (2 tools per table); attendees can circulate from table to table to demo tools
  • Each group must bring their own laptop to demo the tool
  • Presenters should be there to demo their tool for at least an hour and a half
  • Presenters are welcome to provide attendees with pamphlets or any other helpful materials 

Training

60 minutes

An interactive session where attendees develop skills they can apply in their work

  • Organizers are expected to fully facilitate the session and should come in with a plan for how the session will be organized
  • Try to make the session as interactive/engaging as possible

Working Group

60 minutes

Formats will vary session-by-session, but should be focused on producing tangible outputs on specific issues or challenges

  • Organizers are expected to fully facilitate the session and should come in with a plan for how the session will be organized
  • Try to make the session as interactive/engaging as possible
  • Ensure there is a process for recording takeaways and outputs

Solutions Room

60 minutes

Formats will vary session-by-session, but should be focused on crowdsourcing solutions through group discussion and/or breakouts 

  • Organizers are expected to fully facilitate the session and should come in with a plan for how the session will be organized
  • Try to make the session as interactive/engaging as possible
  • Ensure there is a process for recording takeaways and outputs